Unit of Competency Mapping – Information for Teachers/Assessors – Information for Learners

FNSACM302A Mapping and Delivery Guide
Prepare, match and process receipts

Version 1.0
Issue Date: May 2024


Qualification -
Unit of Competency FNSACM302A - Prepare, match and process receipts
Description This unit describes the performance outcomes, skills and knowledge required to receive, identify and record receipts, match receipts to documentation, enter data into organisation operating or accounting systems and file all necessary documentation.No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.
Employability Skills This unit contains employability skills.
Learning Outcomes and Application This unit applies to a range of job roles in the financial services industry.
Duration and Setting X weeks, nominally xx hours, delivered in a classroom/online/blended learning setting.
Prerequisites/co-requisites
Competency Field
Development and validation strategy and guide for assessors and learners Student Learning Resources Handouts
Activities 		Slides
PPT 		Assessment 1 Assessment 2 Assessment 3 Assessment 4
Elements of Competency Performance Criteria              
Element: Receive, identify and record receipts
  • Established procedures are followed and receipts are checked for accuracy against remittance documents
  • All receipts are recorded with remittance types accurately identified to ensure correct allocation in accordance with organisation policy and procedures
  • Batching is completed in accordance with organisation systems and operating procedures and relevant departments advised of total daily receipts
       
Element: Match receipts to documentation
  • Receipts are checked and matched to documentation accurately and promptly and documentation security maintained to protect interests of all parties to transaction
  • Unmatched receipts are noted for follow-up or referral in accordance with organisation, industry and legislative requirements
       
Element: Enter data to systems
  • All receipts are accurately allocated to appropriate chart of account areas and data entered onto receipt systems without error and within time requirements specified in relevant organisation policy and procedures
  • All receipts are accurately matched to system debit with any data and allocation discrepancies identified promptly to enable early follow-up
  • Advice on source and solution to discrepancies is sought, where necessary, to solve outstanding problems
  • Related systems are updated, reconciliations completed and discrepancies between general ledger and sub-systems resolved
       
Element: File documentation
  • Documentation is filed promptly in accordance with organisation policy and procedures
  • Location of filed documentation is accessible and easily traceable when required
       


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range Statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

interpret and apply organisation policies and procedures for preparing, matching and processing receipts

comply with legislative requirements for processing receipts

accurately match receipts to relevant documentation

enter data into organisation systems and correctly file documentation.

Context of and specific resources for assessment

Assessment must ensure:

competency is demonstrated in the context of the financial services work environment and conditions specified in the range statement either in a relevant workplace or a closely simulated work environment

access to and the use of a range of common office equipment, technology, software and consumables

access to an integrated financial software system and data

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples, in combination, are appropriate for this unit:

evaluating an integrated activity which combines the elements of competency for the unit or a cluster of related units of competency

verbal or written questioning on underpinning knowledge and skills

evaluating samples of work

accessing and validating third party reports.

Guidance information for assessment

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assignment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills to:

determine and confirm work requirements and interact with customers, using questioning and active listening as required

share information, listen and understand

use language and concepts appropriate to cultural differences

numeracy skills to make financial calculations

information technology skills for accessing and using accounting systems, spreadsheets, databases and internet information

evaluation skills to determine payment status and any discrepancies

literacy skills for data analysis and entry

organisational skills, including the ability to plan and sequence work

Required knowledge

industry codes of practice

awareness of relevant acts and regulations

relevant legal systems and procedures impacting on payment systems

organisation policy and procedures

The range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Receipts may include:

bankers orders

cash

cash journal entry

cheques

credit cards:

direct

mail

telephone

direct debits

direct drawing

payroll deduction

postal money order.

Organisation policy and procedures may include:

computer systems documentation

internal control guidelines

operations manuals.

Industry and legislative requirements may cover:

Cash Transaction Act

consumer credit legislation

industry codes of practice

occupational health and safety (OHS) acts and guidelines

Privacy Act

relevant Insurance Act

Stamp Duties Act

Taxation Act.

Receipt systems may include:

assets

cash receipts debiting

commissions

investment

loans

receipting system may take account of optimising legislative requirements including Financial Institutions Duty (FID).

Systems may be:

computer based

manual.

Data and allocation discrepancies may include:

incorrect account allocation

keystroke error.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Established procedures are followed and receipts are checked for accuracy against remittance documents 
All receipts are recorded with remittance types accurately identified to ensure correct allocation in accordance with organisation policy and procedures 
Batching is completed in accordance with organisation systems and operating procedures and relevant departments advised of total daily receipts 
Receipts are checked and matched to documentation accurately and promptly and documentation security maintained to protect interests of all parties to transaction 
Unmatched receipts are noted for follow-up or referral in accordance with organisation, industry and legislative requirements 
All receipts are accurately allocated to appropriate chart of account areas and data entered onto receipt systems without error and within time requirements specified in relevant organisation policy and procedures 
All receipts are accurately matched to system debit with any data and allocation discrepancies identified promptly to enable early follow-up 
Advice on source and solution to discrepancies is sought, where necessary, to solve outstanding problems 
Related systems are updated, reconciliations completed and discrepancies between general ledger and sub-systems resolved 
Documentation is filed promptly in accordance with organisation policy and procedures 
Location of filed documentation is accessible and easily traceable when required 

Forms

Assessment Cover Sheet

FNSACM302A - Prepare, match and process receipts
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

FNSACM302A - Prepare, match and process receipts

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: